TERMS & CONDITIONS

These are my Terms and Conditions for providing professional photography. You may choose to read them, you may not, but they exist to provide a level playing field for both you (the client) and I (the photographer).

 

These terms and Conditions can not, and will not, be altered in any way once agreed with a client, and not without prior consultation.

1. DEFINITIONS

For the purpose of this agreement: 

a. The ‘Photographer’ (otherwise known as Ian Arthur Commercial Photography) is the Author of any pictures captured on the Clients behalf.

b. The ‘Client’ is the person or organisation to which the invoice is addressed (whether or not the Client is acting for a third party).

c. A ‘picture’ (or pictures) includes a photograph, image, digital file, JPEG, TIFF, DNG, PSD, NEF, digital scan, montage, photo-lab print or any other item which may be offered for the purposes of reproduction.

d. ‘Confirmed’ is an agreed term where a booking for photography has been acknowledged and agreed by the Photographer.

e. These terms and conditions represent an agreement between the Photographer and the Client. Any variations must be agreed in advance and in writing.

 

2. BOOKING & CANCELLATION

a. A photography booking is considered firm from the date of confirmation . The Photographer will, at his discretion, charge a fee for cancellation. NO fees will be made for any postponement of the booking.

b. Once the Client has made a booking and the date has been confirmed, the Photographer will not accept any other work from other clients for those times and dates. 

c. Once a booking is confirmed but cancelled by the client, a cancellation fee will be charged to the client according to the following schedule: 

  1. If the client cancels the task more than 7 business days before the confirmed task date then a fee of 25% of the agreed photography fee will be charged. 
  2. If the client cancels the task less than 7 business days before the confirmed task date then a fee of 50% of the agreed photography fee will be charged. 

 

3. COPYRIGHT

Unless agreed separately, under the Copyright, Designs and Patents Act 1988, the copyright of any Photographs created for the Client is retained by Ian Arthur Commercial Photography at all times throughout the world. This does not affect the clients ‘Licence of Use’, which allows the client to use the pictures internally or externally for the sole use of their company or organisation.

 

4. OWNERSHIP OF MATERIALS

Unless separately agreed, the title to all Photographs remains the property of the Photographer.

 

5. LICENCE TO USE

The Clients has exclusive use of the pictures, which is called a ‘Licence to Use’. This means that:

a. The Client may use the pictures internally or externally for the sole use of their company or organisation.

b. The ‘Licence to Use’ can not be assigned to any third party without the Photographer’s permission. 

c. The photographer’s permission must be obtained if the pictures are used for other purposes e.g. for use in relation to another product, another company or sub-licensing through a photo-library.

d. Permission to use the Photographs outside the terms of the Licence will normally be granted upon payment of a reproduction fee, which must be mutually agreed (and paid in full) before such further use. 

 

6. EXCLUSIVITY

The Client will be authorised to publish the pictures to the exclusion of all other persons including the Photographer. However, the Photographer retains the right that after 12 months the Photographs may use the pictures in the UK for the purposes of promoting his own work. 

 

7. INDEMNITY

While the Photographer will take all reasonable care in the performance of this agreement:

a. The photographer shall not be liable for any loss or damage suffered by the Client if any of the pictures provided to the Client are used outside the Licence or reproduced without the Clients or the Photographers permission. 

b. The Client must satisfy themselves that all necessary rights, model releases or consents in relation to the use of names, people, trade marks, registered or copyright designs are obtained before any photographs are captured. 

 

8. PAYMENT

Terms for payment by the Client are strictly 30 days after the issue of the relevant invoice. 

a. Details for payment by BACS, Credit or Debit Card or Cheque will be provided on the invoice. 

b. If the final invoice is not paid after 30 days, the Photographer reserves the right to charge interest at the rate prescribed by the Late Payment of Commercial Debt (Interest) Act 1998 from the date payment was due until the date payment is made. 

c. A non-refundable fee of £25 will be made for each reminder.

 

9. CLIENT CONFIDENTIALITY

The photographer will keep confidential any information provided for the purposes of the photography and will not disclose to any third parties, except where reasonably necessary to enable the Photographer to carry out his obligations in relation to the commission.

 

10. EXPENSES

Where extra expenses or time are incurred by the Photographer as a result of alterations to the original brief by the Client, or otherwise at their request, the Client shall be liable to pay such extra expenses or fees.

 

11. REJECTION

Unless a rejection clause has been agreed in advance, there is no right to reject on the basis of style or composition.

 

12. APPLICABLE LAW

This agreement shall be governed by the laws of Scotland.

Email

smile@ianarthur-commercial.co.uk

Phone

0141 530 1157
07724 360141

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Business Hours

Office: Mon to Fri 9.30 - 5.50
Availability: 7 days a week.